Scanners for offices
If you work from home and need to digitize a large number of print documents, files, or reams of data, a good scanner can come in handy. They can also be used to copy pages from books, magazines, receipts, and other printed materials. However, there are numerous factors to consider before making a purchase. Document scanners have different specifications than photo scanners and come in a variety of styles with different features intended for different uses, with prices ranging from $80 to $1,000.
Choosing a scanner that meets your specific day-to-day scanning requirements can be difficult. Most flatbed and sheetfed scanners on the market today are designed for everyday office tasks or photo image capture, but they come in a wide range of types and sizes, some of which are fine-tuned for specific applications. Document scanners, photo scanners, receipt scanners, and film scanners are just a few examples.
Wh have selected the best 10 office scanners for you and we will also be dropping the links to the products .
10. CZUR ET24 Pro
The CZUR ET24 Pro is more than just a book or magazine scanner; it can digitize almost anything you put on the scanning pad. Furthermore, some extra features make online meetings, presenting, and teaching easier.
Why is it on this list?
Overhead scanners are appliances with elevated cameras that scan the pages of books or magazines. The CZUR ET24 Pro includes a foot pedal or desk button that allows you to turn book pages or place new content (up to tabloid size) on the scan platform without using your hands. It also has automatic focus and page-turn detection, and you can use it as a Visual Presenter, with an HDMI port, to play video recorded by the CZUR directly to monitors or HDTVs, or for live streaming.
Who is this product for?
The CZUR ET24 Pro and its ilk are similar to old-fashioned overhead projectors in many ways. Capturing book and magazine pages, on the other hand, is only one of many possible applications, which range from capturing objects for presentations to lecture hall or virtual learning. The ET24 Pro is perfect for small and medium sized offices, presenters, educators, and others in need of its very specific talents. Its everyday book or magazine scanning speed depends more on your application and page-turning hustle than its hardware.
9. Brother DSmobile DS-940DW
Brother’s feature-rich manual-feed printer The DS-940DW portable document scanner scans (and processes) quickly and includes all of the software you’ll need for most tasks. It’s a fantastic deal.
Why is it on this list?
Because it lacks an automatic document feeder, the Brother DSmobile DS-940DW requires you to manually feed pages, making it better suited to one- or two-page documents rather than lengthy reports or stacks of sheets. But, aside from that, it’s the epitome of portable scanning, with a rechargeable battery and the capacity to scan to a microSD card for future transmission to a PC, so you don’t even have to carry your laptop—just hurl the 1.5-pound scanner into your suitcase and you’re good to go. The Brother is rated for 100 scans per day and comes with software for handling business cards and receipts intelligently.
Who is it for?
The DSmobile DS-940DW isn’t a high-volume, heavy-duty document manager, but its convenience, speed, and accuracy set it apart in a crowded field of single-sheet portable scanners. You must not leave the office without it.
8. Fujitsu fi-800R
The Fujitsu fi-800R takes up very little space and comes with a very usable scanner interface and document management application bundle, which makes it ideal for front-desk document processing.
Why is it on this list?
The Fujitsu fi-800R is a cross between a desktop and a portable sheetfed document scanner that takes up only about 12 by 4 inches of desk space while providing high efficiency thanks to distinctive Return Scan and U-Turn Scan technologies that transfer documents in and out without the need for multiple slots or paper trays. Its Active Skew Correction allows you to be more careless when inserting documents into the feeder, and its speed and 4,500-scan daily duty cycle are closer to desktop than portable competitors (though its 20-sheet ADF is on the skimpy side).
Who is it for?
The fi-800R is a little pricey given that it only supports a USB connection rather than a network connection and lacks a battery for portable scanning, but it fills a useful niche as a front-desk document manager for dealing with customer and client paperwork. Its PaperStream Capture software is ideal for digitizing IDs, passports, and other documents.
7. Raven Pro Document Scanner
The Raven Pro Document Scanner is quick, accurate, and portable. This is an outstanding turnkey document scanning and archiving solution due to the inbuilt scanner interface and document management capabilities.
Why is it on this list?
Naturally, the Raven Pro Document Scanner is compatible with a wide range of computers and handheld devices, but when connected to a network, it doesn’t require a PC at all, as you can perform a variety of scanning and document management operations from its tablet-like 8-inch touch control screen. This medium- to high-volume sheetfed scanner includes a 100-sheet ADF as well as the capacity to scan to flash or other USB drives or online storage (unlimited Raven Cloud space is included), and its powerful PC software includes financial data scanning and archiving that is compatible with QuickBooks.
Who is it for:
Raven does not provide dedicated Android or iOS mobile applications, but the Raven Pro otherwise provides everything that a busy office or workgroup could want, including amazingly fast and accurate scanning whether using Software program or the touch screen. It’s a successful, low-cost one-stop desktop scanning shop.
6. HP ScanJet Pro 3500 f1
The HP ScanJet Pro 3500 f1 is a quick sheetfed/flatbed document scanner that’s ideal for small and home offices.
Why is it on this list?
The ScanJet Pro 3500 f1 is a hybrid flatbed/sheetfed design that is compact, easy to use, and accurate at OCR. It can digitize photos, book or journal pages, or fragile items that might not survive a journey through a sheet feeder as a flatbed, and it’s ready to process lengthy documents with its roomy 60-page auto-duplexing ADF. You can utilize it and control it from a PC, or you can scan directly to flash drives or other USB drives if you don’t have one.
Who is it for?
Doctor’s offices, real estate or travel companies, financial institutions, and other micro – enterprises and workgroups that need to keep up with the ebb and flow of paper, as well as the occasional tidal wave, will find the ScanJet invaluable. Furthermore, its support for scan profiles and workflows simplifies repetitive scan tasks.
5. Epson FastFoto FF-680W
The Epson FastFoto FF-680W is a sheet-feed desktop scanner that thrives at scanning stacks of snapshots while also scanning documents competently.
Why is it on this list?
The FastFoto has existed on the market for a while, but this quick, compact unit remains unique. If you have stacks of old family photos or similar card-size items that need to be scanned in mass, the FastFoto can handle them quickly and carefully. It’s delicate on photos and can even scan both sides of a print without turning it over, capturing any date data or handwritten notations alongside the image. It also works perfectly well as a document scanner for virtualizing bills and old tax records.
Who is it for?
Scrapbookers, family archivists, and anyone looking to replicate or digitize photo albums for storage in the cloud will find the FastFoto invaluable. It can process a heap of snaps in seconds and even tweak and rename them on the fly based on filename sequences you define in the software. It is not cheap, but it will pay for itself many times over in time savings for large scan jobs.
4. Canon CanoScan LiDE 400
The Canon CanoScan LiDE 400 is an entry-level flatbed photo scanner that also manages text documents well.
Why is it on this list?
Most amateur photographers cannot afford a dedicated photo scanner. That’s why the flatbed Canon CanoScan LiDE 400 works well for scanning document pages and converting them to editable text, though for handling more than occasional multipage jobs, you’ll need a higher-priced scanner with an automatic document feeder (ADF). The vertical kickstand on the LiDE 400 saves desk space and comes with remarkable photo scanning and touch-up software. It can even combine multiple scans of photos that are too large for its scanning area.
Who is it for?
The CanoScan captures vibrant color and crisp detail while supporting a single small-office PC via USB. (It does not support wired networking or Wi-Fi for mobile devices.) Given its low price of less than $100, it’s an excellent choice for light-duty photo-quality scanning.
3. Epson DS-30000
The Epson DS-30000 is a sheetfed document scanner that is fast and accurate. It is intended for high-volume management and archiving of documents of any and all sizes, along with large-format sheets.
Why is it on this list?
The Epson DS-30000 laughs at your letter- and legal-size pages—despite taking up less space than a standard sheetfed desktop scanner, this enterprise-class document manager and archiver can manage tabloid (11-by-17-inch) sheets. Its automatic document feeder can handle up to 120 letter-size or 60 A3-size pages and has a daily duty cycle of 30,000 scans. Epson backs it up with a three-year warranty and next-business-day replacement, as well as cutting-edge document-management and scanner-interface software. The latter not only scans to a variety of file formats as well as cloud and archiving sites, but it also provides user-friendly Home, Office, and Professional modes for varying levels of user expertise.
Who is it for?
The DS-30000 isn’t cheap at $2,499, but it’s less than half the price of some of the copy-machine-size corporate scanners it competes with. Of course, it’s overkill for a small or even midsize office, but as a high-volume, large-format desktop document scanner, it’s almost unrivaled.
2. Brother ADS-4900w
The Brother ADS-4900W is a fast, accurate, and reasonably priced sheetfed document scanner that is ideal for mid- to high-volume jobs in hectic offices and workgroups.
Why is it on this list?
In an extremely competitive and crowded market, Brother’s scanners perform admirably. That alone makes the ADS-4900W our current favorite mid- to high-volume sheetfed document scanner for small to mid-sized offices, workgroups, and enterprises. It stands out not for any groundbreaking functionalities or firsts, but for being a fantastic, rock-solid machine.
With a daily duty cycle of 9,000 scans, you’ll need a very determined paper-feeding person (and some really big jobs) to stress this scanner out. It’s precise, efficient, and fairly priced (under $1,000) for what it is.
Who is it for?
The Brother ADS-4900W is an industrial-strength desktop option for medium- to high-volume scanning in all but the largest offices. Some competitors, such as Raven, use large touch screens, but if you only need dependable, basic bulk document digitization for your business, this model is an excellent choice.
1. Fujitsu ScanSnap iX1600
The Fujitsu ScanSnap iX1600 upholds the ScanSnap legacy by being simple to use, quick, accurate, well-built, and quiet. This sheetfed document scanner is ideal for home offices and small businesses.
Why is it on this list?
It lacks Ethernet because it isn’t designed for a corporate network, but rather for connecting to a single PC or smartphone in a small office via USB or Wi-Fi. Otherwise, the Fujitsu ScanSnap iX1600 is a model desktop document scanner. This sheetfed unit features an intuitive color touch screen, a 50-page automatic document feeder, and a substantial 6,000-scan daily duty cycle. (To overwork it, load the ADF to capacity more than 120 times per day.) The best part is that it includes first-rate scanning, workflow-profile, and optical character recognition (OCR) software.
Who is it for?
When you have multiple pages open, the iX1600 recognizes and organizes documents, receipts, and business cards—even items with different orientations and color settings—in the same batch. It’s an excellent way for a home office or small office to get a handle on paper piles.
Conclusion
The first process in scanner purchasing is to determine what type or types of media you will be scanning. Knowing what you expect to scan (and how frequently) will tell you everything you want to know about the characteristics you’ll require.
The most obvious things to scan are photos, unbound documents, receipts, and business cards, but you may also need to scan bound books, magazines, film (slides and negatives), or prone to damage originals like postage stamps. Objects like coins and flowers are less common.
Consider the maximum size of the originals as well as whether you’ll need to scan both sides of document pages. This will notify you what kind of scanner to look for.
